Guest Contact Info
The Guest Contact Info report provides a complete list of guest contact information for your event. This report can be viewed as a PDF, printed, or exported to Excel for use outside of MaxGiving.
💡 Good to Know: This report can be found under Reports → Guest Reports → Guest Contact Info.
In the Guest Contact Info Report
The Guest Contact Info report opens directly as a PDF and includes contact information for guests in your event.
1. Review the Guest Contact Information
The report includes the following information for each guest:
- First Name
- Last Name
- Company, if connected to one
- Bid Number
- Phone Number
- Email Address
- City
- State
- ZIP Code
💡 Good to Know: This report is helpful when you need a quick contact list for guests, purchasers, sponsors, or other contacts in the event.
2. Choose How to Use the Report
From the report view, you can choose to:
- Download as PDF
- Download as Excel
The Excel export is useful for:
- Mail merges
- Letters
- Uploads into other software systems
- Sorting or filtering guest information
💡 Good to Know: Use the PDF version when you need a printable list, and use the Excel version when you need to sort, filter, or reuse the contact data.
Printable Quick Help Guide:
(see below for printing instructions)
How to Print This Guide
- Right-click on the image of the guide
- Select Save Image As…
- Save the file to your computer
- Open the saved image
- Click Print (or use Ctrl + P / Command + P)
💡 Good to Know
For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.