Items Sold Report
The Items Sold Report provides a list of all items that have been sold during your event. You can filter the report by category or individual item, choose how the data is sorted, and generate either a simple PDF or a detailed spreadsheet.
💡 Good to Know: This report can be found under Reports → Item Sales Reports → Items Sold Report.
In the Items Sold Report Popup
Use the popup to customize the report before generating it.
1. Choose What to Include
Select which items you would like included in the report.
Available options include:
- All Sales Items – Includes every item that has been sold.
- Selected Categories – Generates the report for one or more item categories.
- Selected Item – Generates the report for a specific item.
💡 Good to Know: If you choose Selected Categories or Selected Item, an additional drop-down list will appear so you can make your selection.
2. Choose the Sort Order
Use the Sort By drop-down to organize the report.
Available sorting options include:
- Date (Newest to Oldest)
- Item Name
- Bid Number
- Price
💡 Good to Know: Sorting by Date is useful for reviewing recent sales, while sorting by Item Name or Bid Number can help you quickly locate a specific sale.
3. Select the Report Format
Choose how you would like to generate the report.
Available formats include:
- Simple PDF – Creates a printer-friendly report.
- Detailed Spreadsheet – Creates an Excel spreadsheet with detailed sales information.
💡 Good to Know: The spreadsheet version is ideal for sorting, filtering, and performing additional analysis outside of MaxGiving.
4. Generate the Report
Click Print to generate the report.
The report includes:
- Item Name
- Price
- Quantity Sold
- Bidder Name
- Bid Number
- Purchase Date
💡 Good to Know: The report displays one line for each item sale, making it easy to review individual item purchases and identify who purchased each item.
Printable Quick Help Guide:
(see below for printing instructions)
How to Print This Guide
- Right-click on the image of the guide
- Select Save Image As…
- Save the file to your computer
- Open the saved image
- Click Print (or use Ctrl + P / Command + P)
💡 Good to Know
For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.