Donations by Guest

The Donations by Guest report provides a list of every donation made during your event, organized by donor. You can choose how the report is sorted, then view, print, or export the report for donor recognition, reconciliation, or recordkeeping.

💡 Good to Know: This report can be found under Reports → Donation Reports → Donations by Guest.

Use the popup to choose how the report will be organized before generating it.

1. Choose the Sort Order

Select one of the available sorting options:

Name (Last, First)
Bid Number
Donation Level Name

💡 Good to Know: The report is generated using the sorting option you select, making it easier to find specific donors or review donations by giving level.

2. Generate the Report

After selecting the desired sort order, click Print to generate the report.

3. Review the Report

The report includes:

Donor Name
Bid Number
Donation Level
Donation Amount
Donated As Name (if used)

💡 Good to Know: If a donor chooses to display their gift using a different name, the Donated As column shows the recognition name that was provided.

4. Print or Export the Report

After generating the report, you can choose to:

Download as PDF
Download as Excel
Print the report

💡 Good to Know: The Excel version is ideal for sorting, filtering, donor analysis, stewardship, or sharing donation information outside of MaxGiving.

Printable Quick Help Guide:

(see below for printing instructions)

How to Print This Guide

Right-click on the image of the guide
Select Save Image As…
Save the file to your computer
Open the saved image
Click Print (or use Ctrl + P / Command + P)

💡 Good to Know

For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.