Guest List

Guest List Reports allow you to generate guest exports, printable check-in worksheets, and reports showing guests who are no longer attending your event. Each report is designed for a different purpose and can be customized to include the information you need.  Guest List Reports include three report options: Excel Guest List, PDF Guest Check-In Worksheet, and Guests "Not Attending."

💡 Good to Know: This report can be found under Resources → Guest Resources → Guest List.

💡 Good to Know: Each report can be downloaded or printed using the options at the top of the report window.

Excel Guest List

The Excel Guest List creates a customizable spreadsheet export of your guest information.

1. Select Excel Guest List.
2. Choose to Include Bidders Without Tickets. Toggle on to include registered bidders who do not have a reservation assigned. Leave this setting off to only include guests with reservations.
3. Choose the information you would like included in the export. Clicking the checkbox will include the item on the report.
   1. Available Fields
• Bid Number
• Table Name
• Table Number
• Phone
• Email
• Address
• Online Bidding
• RSVP Level
• Entrée
• Spouse/Partner
• Ticket Purchaser
• Credit Card on File
• Notes
4. Click Print to generate the report.

💡 Good to Know: Excel Guest Lists are ideal for sorting, filtering, mail merges, seating assignments, and custom reporting.

PDF Guest Check-In Worksheet

The PDF Guest Check-In Worksheet creates a printable guest list for event registration and check-in.

1. Select PDF Guest Check-In Worksheet.
2. Choose your preferred name format:
   • First Name Last Name
   • Last Name, First Name
3. Choose to Include Bidders Without Tickets. Toggle on to include registered bidders who do not have a reservation assigned. Leave this setting off to only include guests with reservations.
4. Select the information you would like displayed.

   • Available Fields

     • Bid Number
     • Table Name
     • Table Number
     • Phone
     • Email
     • RSVP Level
     • Entrée
     • Spouse/Partner
     • Ticket Price
     • Purchaser
5. Click Print to generate the worksheet.

💡 Good to Know: This report makes an excellent backup check-in sheet if internet or software access is unavailable during registration.

Guests "Not Attending"

The Guests "Not Attending" report generates a list of guests who have been marked as not attending your event.

1. Select Guests "Not Attending".
2. Click Print.
3. Review the generated report.

💡 Good to Know: This report is helpful when reviewing attendance changes and updating seating assignments before your event.

Printable Quick Help Guide:

(see  below for printing instructions)

How to Print This Guide

1. Right-click on the image of the guide
2. Select Save Image As…
3. Save the file to your computer
4. Open the saved image
5. Click Print (or use Ctrl + P / Command + P)

💡 Good to Know

For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.