Event Resources
1. Event Resources is found under your Dashboard, Reports. It has resources you can use for the preparation and event day.
A. Guest List - download a PDF or an excel spreadsheet to assist with guest check-in. You will select the information you want to show on this guest list, such as bid#, table seating, and more.
B. Auction Bidsheets & Forms - print Silent Auction Bidsheets if you are having an in-person pen and paper auction, as well as print Live Auction Bid Sheets to record your live winners.
C. Sponsor Reports - prints a report that shows the Sponsorships and how many were sold, as well as a report that shows who purchased What Sponsorship levels.
D. Item Pick-up Receipts - prints receipts for item pick-up. These are different from Event Statements, they do not show donations or totals and have a place for guest picking item up to sign.
E. Ticket Sales Report - prints a report summary of ticket levels and how many tickets are sold per level.
F. Item Sales Worksheets - prints recording sheets for your For Sale Items, these can be used to record purchases manually at the event.
G. Item Donor Receipts - prints tax document receipts for your item donors. Donated item values do not show on the receipts - this puts the obligation on donation amount verification on the donor instead of the Organization.
H. Financial Reconciliation Report - creates an excel spreadsheet with all transactions, contributions, and payments for the event in one spreadsheet that can be downloaded as all transactions or transactions by a date range.
I. Table Seating Report - Offers 3 reports that open up as a pdf - Table Occupancy Report - will show table name, total of seats allotted to the table, and seats occupied. Guest Seating Report by Table - will show the tables in order by table # - the guests under each table, along with their bid#, entree selection, and who purchased their ticket. Seating Report by Guest Name - will create a spreadsheet look with name, company, bid #, table, and entree it prints in Alphabetical order.
J. Donation Worksheets- prints recording sheets for your "Fund-a-Need" or "Paddle Raise", you can print one level at a time, or all levels on a page. Using these sheets facilitates recording and entering into the software.
K. Item Labels - Avery 5160 - Labels for items that will include Catalog#,for Item Name, Auction Type, and if it's a package. Putting these labels on your items help you find your items at the event in case they get separated from the display sheet and/or bidsheet.
L. CC Authorization - prints a sheet for you to get signatures for people who are wanting to participate in the option of covering fees if you have made them optional or required and are not having a mobile component.
M. Entree Report - Provides 2 reports - Entree Order Report that provides a count per entree - good to use for total counts for the caterer and Entree Report by Guest.
N. Guest Labels - Provides 3 label types - Guest Information Labels - these are used to put on bid paddles and can include Bid#, Table Name, Table #, RSVP Level, and Entree. Bidder Labels are used for bid sheets, guests will stick these on Paper bid sheets vs writing them by hand, and Mailing Labels for printing address labels.
O. Item Certificates - Prints non-donor-provided certificates.