Item Pick-up Receipts

Item Pickup Receipts help streamline the item pickup process for your organization by providing a record of which auction items have been picked up. Unlike Event Statements, these receipts do not include donations or payments and include a signature line for the guest to confirm pickup and authorize charging the card on file.

💡 Good to Know: This report can be found under Resources → Event Resources → Item Pickup Receipts.

In the Item Pickup Receipts Popup

Use the popup to customize which receipts you would like to print.

1. Choose Which Receipts to Print

[Select one of the following options:

• All Winning Bidders – Prints receipts for all guests with winning auction items.
• Specific Bidder – Prints a receipt for one selected bidder.
• Only Bidders with Credit Card on File – Prints receipts for guests who have a saved credit card.
• Only Bidders without Credit Card on File – Prints receipts for guests who do not have a saved credit card.

💡 Good to Know: Many organizations print receipts for bidders without a credit card on file on a different color paper to help item pickup volunteers quickly identify guests who may still need to complete payment.

2. Choose the Sort Order

Choose how the receipts should be organized.

Available options include:

• Name – Prints receipts alphabetically.
• Bid Number – Prints receipts in bid number order.

💡 Good to Know: Choose the sort order that works best for your item pickup process.

3. Filter by Auction Type

Choose which auction types to include on the receipts. All types that you have entered into the software will be available.

💡 Good to Know: You can select multiple auction types to print one receipt that includes all applicable winnings.

4. Choose Additional Information

Select any additional information you would like printed on the receipts.

Available options include:

• Table Name
• Table Number

You can also choose to include:

• Items for Sale
• If including Items for Sale, you may also choose whether to include or exclude Pre-Event Item Sales.

💡 Good to Know: Including the table name or table number is helpful if your volunteers deliver auction items directly to guest tables.

5. Print the Item Pickup Receipts

1. Click Print.
2. Review the generated PDF.
3. Print the receipts or save the PDF for later.

⚠️ Important: Item Pickup Receipts are not tax receipts or Event Statements. They are designed specifically for item pickup and include a signature line so guests can acknowledge receipt of their auction items.

Printable Quick Help Guide:

(see  below for printing instructions)

How to Print This Guide

1. Right-click on the image of the guide
2. Select Save Image As…
3. Save the file to your computer
4. Open the saved image
5. Click Print (or use Ctrl + P / Command + P)

💡 Good to Know

For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.