How to Sell Auction Items, Items for Sale, and Donations

Use these tools to manually enter auction item sales, item purchases, and donation pledges during your event. These features are commonly used during live auctions, fund-a-need presentations, raffles, and checkout.

Sell an Auction Item

1. Go to Auction Items → Winning Bidders
2. Click Winning Bid Entry
3. Enter the Catalog Number
   • The item name and any warnings will automatically appear to the left
   • If item is already sold waring will show below text box and you will not be able to sell the item.
4. Enter the buyer's Bid Number
   • If the bidder does not have a credit card on file, the system will display a warning to the left
5. Enter the Sale Amount
6. Click Submit
7. If prompted about previous bids, click Submit again

💡 Good to Know: You can continue entering additional auction item sales without leaving the page.

Sell an Item for Sale

1. Go to Items Sold → Item Sales Entry
2. Select the item by clicking the radio button
3. The system will automatically populate:
   • Sale Price
   • Quantity (1)
   • If selling raffle tickets, select the appropriate raffle level

⚠️ Important: Quantity can be adjusted before submitting if the guest is purchasing more than one item.

4. Enter the guest's Bid Number
   • You can use the Search By Bid Number feature if you need to find the guest #.
5. Press Enter to accept the sale price
6. Press Enter again to accept the quantity
7. Press Enter a final time to submit the sale

💡 Good to Know: The selected item remains active until you choose a different item, making it easy to enter multiple sales quickly.

**If this is a pre-event purchase click Enter Pre-Event/Offline Sales to sell without bid number and have purchase show on pre-event statement.

Sell a Donation Pledge

1. Go to Donations Pledged → Donation Entry
2. Select a donation level
   • Or select Custom to enter an amount
3. Enter the donor's Bid Number
4. Optionally select a Fund if the donation should be tracked separately **Funds are added under Donation Settings.
5. Click Submit

Examples of Fund usage:

• Designated donation categories
• Special campaigns
• Last Card Standing
• Fund-a-Need initiatives

💡 Good to Know: The selected fund remains in place after submission, making it faster to enter multiple donations for the same campaign or fund.

⚠️ Important: The system will display a warning if the donor does not have a credit card on file.

Printable Quick Help Guide:

(see  below for printing instructions)

How to Print This Guide

1. Right-click on the image of the guide
2. Select Save Image As…
3. Save the file to your computer
4. Open the saved image
5. Click Print (or use Ctrl + P / Command + P)

💡 Good to Know

For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.