Adding Sponsorships & Ticket Levels - My Simple Auction Platform
Once you have set up your Ticket Settings, you can proceed to setting up the reservations and sponsorships you will be offering, to do this click on Reservation & Sponsorship Levels in the Dashboard Menu.
Once on the Reservation & Sponsorship Levels page you will see The 2 add buttons at the top of the page:
1. Add Reservation Button: Click here to open up the Add Reservation Page
a. Name: Use the text box to enter the name of the ticket you would like to offer
b. Price: This is what you want to charge to purchase the ticket. This is the total price you want to charge, whether the RSVP level includes 1 ticket or a table of 10 guest tickets.
c. Fair Market Value: Is the total monetary value of any perks they receive with the purchase of the ticket. This will allow the purchaser to know the value they are getting for the reservation and will be displayed on statements for tax purposes.
d. Quantity Available: This is how many of this type of ticket you are offering. If you have a limited quantity, this will stop sales and mark the level as sold out once reached. If the number is unlimited, you must still enter a number, so enter one that is high enough that it would never be reached. You can always adjust these numbers up or down as needed. Any tickets manually added to guests in the dashboard view of Guests, will also subtract from this quantity to help manage inventory.
e. Multiple Tickets Includes: You will select that if more than one ticket is included for the purchase. For example, a table of 10, or a couple's ticket for 2. Quantity Included: When the multiple tickets box is clicked this box will appear, for entry of the total number of tickets or guests that should be included. By doing this it will allow the capture of contact information for the entered number of guests at the time of ticket purchase.
f. Description: This is a rich text box which you can use to let your guest know all that is offered with this ticket, using text or images. **Click here for the Text Rich Box help guide: https://maxgiving.helpscoutdocs.com/article/42-using-the-rich-text-boxes
g. Select entrees to offer for this reservation level: Check the checkbox next to any Entrée choices available for this ticket level. You can also add a new Entrée choice by clicking on the Add New entree option.
h. Select questions to ask for this reservation level: Select the questions if any that you would like to attach to this specific reservation level. To add additional questions, see above, under Ticket Settings/ Guest Options.
i. Action Boxes:
- No Longer Available: Leaves the ticket level on the site, where the guest would normally choose their quantity will now say “ No Longer Available” thus not allowing them to be purchased.
- Hidden: Will hide the ticket choice from the page, but you will still be able to access it from the dashboard.
- Allow waitlist when sold out: Select if you wish to have a waitlist activated when this is sold out. Once sale capacity is reached - the ticketing page will show the level as sold out, but a button that says Join Waitlist will be available.
- Require promo code to purchase: When selecting this option, a text box will open for you to enter an alphanumeric code you would like to be used for this ticket purchase. You will share this code with anyone you would like to offer that special promo pricing. * This works well for Teachers, board members, staff, etc.
- ** For this to work, you will need to have "Allow guests to update reservation details" selected, under Event Tickets/Ticket Settings/General Ticket Settings. The Guest will select promocode button on the ticketing page, and enter their promo code, the level will now appear with all other RSVP levels.
- ** Promo Codes only work with Reservation Levels not Sponsorships.
- Limit Quanity per Purchase: This controls how many tickets a purchaser can get.
***Remember to click save when done.
2. Add Sponsorship Button: Click here to open up the Add Sponsorship Page
a. Name: Use the text box to enter the name of the sponsorship you would like to offer
b. Price: This is what you want to charge to purchase the sponsorship and should include costs for any reservations included in the total amount.
c. Fair Market Value: Is the total monetary value of any perks they receive with the purchase of the sponsorship. This will allow the purchaser to know the value they are getting for the sponsorship and will be displayed on statements for tax purposes.
d. Quantity Available: This is how many of this type of sponsorship you are offering. If you have a limited quantity, this will stop sales and mark the level as sold out once reached. If the number is unlimited, you must still enter a number, so enter one that is high enough that it would never be reached. You can always adjust these numbers up or down as needed. Any sponsors manually added in the dashboard view Sponsors, will also subtract from this quantity to help manage inventory.
e. Include reservations with Sponsorship: Select this if there are reservations included with the purchase of the sponsorship. When the box is clicked a Quantity Included text box will appear, for entry of the total number of tickets or guests that should be included. By doing this it will allow capture of contact information for the entered number of guests at time of ticket purchase.
f. Auto Assign Table for sponsorship guests: If selected, when a Sponsor purchases the table, it will automatically create a table and seat guests at the table.
g. Description: This is a rich text box you can use to let the supporter know all that is offered with this sponsorship. **Click here for the Text Rich Box help guide: https://maxgiving.helpscoutdocs.com/article/42-using-the-rich-text-boxes
h. Action Boxes:
- No Longer Available: Leaves the ticket level on the site, where the guest would normally choose their quantity will now say “ No Longer Available” thus not allowing them to be purchased.
- Hidden: This will hide the ticket choice from the page, but you will still be able to access it from the dashboard.
***Remember to click save when done.
**Once a sponsorship purchase is made, that sponsor is added to the Dashboard, the system will automatically select all pages to be displayed, so you will need to manually change these selections for which pages you would like them recognized on.
Sponsorship/Reservation Levels: Below the buttons, you will see two sections the top section displays your sponsorship levels you have created and the bottom section displays the reservation levels you have created.
a. To reorder the sponsors: You can use these drag and drop icons to move around the order of your sponsors. Click on the icon and pull them to where you would like them to be.
b. Hidden Checkbox: Check this box to have this level hidden on the ticket page, but you will still be able to access it from the dashboard.
c. No Longer Available: Check this box leave the ticket level on the ticket page, but where the guest would normally choose their quantity will now say “ No Longer Available” thus not allowing them to be purchased.
d. To edit a level: To edit an existing level simply click on the Pencil Icon next to the level you would like to edit. When you click the pencil you will see the form at the top auto populate with the saved info ready for editing.
e. To delete a level: If you would like to remove a Level completely, simply click the Trash Can next to the level you would like to remove. ***If this level has already been sold, do not delete it use the hidden feature instead
