Adding Sponsorships & Ticket Levels

After setting up your Ticket Settings, you can create the reservation and sponsorship options for your event.

To begin, go to Reservation & Sponsorship Levels from the dashboard menu.

Add a Reservation Level

Click Add Reservation to create a new ticket level.

Enter Reservation Details

1. Name: Enter the name of the ticket level
2. Price: Total cost of the reservation (whether for 1 ticket or multiple tickets)
3. Fair Market Value: Value of benefits included (used for tax purposes and shown on statements)
4. Quantity Available: Total number available
   • Sales will stop when this limit is reached
   • For unlimited, enter a high number

💡 Good to Know: Tickets added manually in the dashboard will also reduce this quantity

5. Include Multiple Tickets (Optional)
   • Select Multiple Tickets Includes if more than one guest is included
   • Enter Quantity Included (example: table of 10 or couple ticket for 2)

💡 Good to Know: If a reservation level includes multiple tickets, you can select the option to have all guests seated together by selecting the box for 'Auto Assign Table for Sponsorship Guests'.

6. Description: Use the rich text box to describe what is included
7. Entrées and Questions (Optional)
   • Select Entrées for this level
   • Select Questions to collect guest information
8. Action Options
   • No Longer Available – Shows but cannot be purchased
   • Hidden – Removes from public view
   • Allow Waitlist When Sold Out – Enables waitlist option
   • Require Promo Code to Purchase – Restricts access to a code
   • Limit Quantity per Purchase – Controls how many can be purchased per guest

💡 Good to Know: Promo codes apply to Reservation Levels only, not Sponsorships

Add a Sponsorship Level

Click Add Sponsorship to create a sponsorship package.

Enter Sponsorship Details

1. Name: Enter the name of the sponsorship
2. Price: Total cost of the sponsorship (should include any tickets included)
3. Fair Market Value: Value of benefits included (used for tax purposes and shown on statements)
4. Quantity Available: Total number available

💡 Good to Know: Sponsorships added manually in the dashboard will also reduce available quantity

5. Include Reservations (Optional)
   • Select Include Reservations with Sponsorship
   • Enter Quantity Included

💡 Good to Know:

• If a reservation level includes multiple tickets, you can select the option to have all guests seated together.
• If reservations are included in this level, you can select entrée options and/or guest questions to collect additional information during registration.

6. Description: Use the rich text box to describe sponsorship benefits
7. Action Options
   • No Longer Available
   • Hidden

⚠️ Important

After a sponsorship is purchased, it will automatically be set to display on all pages.

You will need to manually adjust where the sponsor is shown.

Manage Reservation & Sponsorship Levels

Below the Add buttons, you will see:

• Top Section – Sponsorship Levels
• Bottom Section – Reservation Levels

View Level Details

The level list provides a quick overview of each reservation and sponsorship level.

For each level, you can view:

1. Level Name: The name of the reservation or sponsorship level
2. Price: The cost of the level
3. Remaining Quantity: How many are still available for purchase
4. Quantity Available: The total number originally set for the level
5. Sold Quantity: The number of levels that have already been purchased

💡 Good to Know

• Remaining Quantity is automatically calculated based on total available minus sold
• Manual additions from the dashboard are included in the sold count
• This view helps you quickly track availability and prevent overselling

Reorder Levels

• Use drag-and-drop icons to change display order

Edit a Level

• Click the Edit (pencil) icon
• The form will populate with existing details

Delete a Level

• Click the Trash icon

⚠️ Important

• If a level has already been sold, you will not be able to delete it
• Use Hidden instead

Visibility Options

• Hidden – Removes from public page
• No Longer Available – Displays but prevents purchase

💡 Good to Know

• You can update levels at any time
• Reservation and sponsorship levels are displayed separately
• Inventory is tracked across both online and manual entries

⚠️ Important

Always click Save after creating or editing a level.

Printable Quick Help Guide:

(see  below for printing instructions)

How to Print This Guide

1. Right-click on the image of the guide
2. Select Save Image As…
3. Save the file to your computer
4. Open the saved image
5. Click Print (or use Ctrl + P / Command + P)

💡 Good to Know

For best results, print using Full Page or Fit to Page settings to ensure proper sizing and clarity.