Adding a Sponsor

You can add offline sponsors to your event using the Admin Login. Here are the steps to add a sponsor, assign tickets, and send guest links.

1. In the Event Management section of the left-hand dashboard menu, click on Sponsors.
2. Click the Add a Sponsor button. This will open the Add a Sponsor Form where you can enter the sponsor’s details.

3. In popup fill out sponsorship purchase information:
   1. Sponsor Purchaser (Not on Online Only): Enter the name of the person or organization purchasing the sponsorship. This field is not available on the Online Only platform.
   2. Display Sponsor As: Enter the name that should be displayed publicly (e.g., company or individual name).
   3. Sponsor Level (Not on Online Only): Select the sponsorship level the sponsor is purchasing. You can leave this blank if you're only displaying the sponsor’s name without processing payment. Help with creating Sponsor Levels
   4. Logo Image: Upload the sponsor’s logo to display on the site. Click the Upload button to choose the logo file. Help with uploading logos/photos
   5. Sponsor’s Website URL: Provide the URL of the sponsor’s website. The logo will become a hyperlink to their site when clicked.
   6. Display Sponsor on: Select the pages where you want this sponsor to be displayed. You can choose multiple pages or opt to display them on all available pages. **TIP: You can also manage this on the Sponsor List by checking the box for specific pages
4. View/Post Payment: If you're using the Mobile Bidding Platform, click this to view or post a payment on the guest's statement. Help with posting payments
5. Save the Sponsor: Once you’ve completed all fields for the sponsor click Save to add the sponsor to the list at the bottom of the page.

If the Sponsorship Includes Tickets

When you click Save for a sponsor who is purchasing a sponsorship that includes tickets, a popup will appear with options for adding guest information.

You can choose one of the following options for ticket assignment:

1. Yes, I will specify guests now: This option is ideal even if you only know only one or two of the guests but want to assign placeholders for the others.

This will open the Add Additional Guests page where you add guest name one of 4 ways:

1. Select from Existing Event Supporters: These are supports that are already in your All Supporters list but do not have a ticket to the event yet.
2. Add From Constituent Database: These would be guests who have attended your events in the past.
3. Create New Contact: This creates a new supporter to assign the ticket to.
4. Guest TBD: This will create a generic placeholder (TBD), purchaser name and #1, #2, #3 and so on, for guests you don't have information for yet.

2. Yes, Assign all guests TBD: This will assign all tickets to a generic placeholder (e.g., Guest# (Last Name or Business Name)). This is a good option if you don't have guest details yet and want to leave placeholders for all tickets.
3. Do not add guests for Sponsor: This option skips adding guests to the system. **Be careful with this choice to avoid forgetting to assign seating for the guests who need tickets.

Note: When adding a sponsor as an admin, guests are not automatically seated at a table. This feature is available only when the sponsor purchases tickets on the Ticketing Page.

After adding the sponsor and their guests, you may want to send your sponsor their access code or guest links to update their guest list if need be. You can learn how to do that here: Sending Guest links or Sending Access Code

How to Edit or Delete a Sponsor

If you need to edit a sponsor on the list:

1. Find the sponsor in the Sponsor List.
2. Click on the Edit Pencil icon to the far right of their entry.
3. This will open the edit screen and allow you to make changes to the sponsor purchase.

To delete a sponsor:

4. Once the edit screen opens, remove the sponsor level by selecting "Select Sponsor Level" in the dropdown.
5. Click Save to remove the sponsor level.

6. After removing the level, you can click on the trash can icon to delete the sponsor.
   • Note: This will only remove the sponsor from the sponsor list, not from the All SUpporters List.
   • If you wish to completely delete the sponsor, follow the instructions here: How to Delete a Constituent.